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Accident & Incident Reporting

Accurately record and store accident and incident reports, including collecting signatures from the appropriate adults.

Abbie avatar
Written by Abbie
Updated yesterday

Accident & Incidents (Nursery)

These allow you to record detailed information about any injuries or events that occur at the setting, including the time, location, and individuals involved.

  • More > Safeguarding > Accidents and Incidents > + Create.

Home Accidents

If a parent informs you of an accident that occurred at home, you can complete the report together while they’re onsite and collect their signature on the spot.

  • More > Safeguarding > Accidents from Home (left side tab) > + Create.

You can use the filters to streamline your accident and incident reporting. Filter by a specific date range, report type (accident or incident), supervisor, room, and injury type.

There are 4 different report statuses: Draft, Approved, Signatures Needed, and Approval Needed.

  • Draft: The report is incomplete and has not yet been finalised.

  • Approved: All required signatures have been collected, and the report has been approved by a manager.

  • Signatures Needed: The report is complete but still requires one or more signatures.

  • Approval Needed: The report is finished and has been submitted to a manager for approval.


Create an Accident or Incident Report

  • + Create

  • Add child(ren)

    • Selecting a single child will generate an Accident Report, while selecting multiple children will generate an Incident Report.

  • Input accident or incident details

  • Use the body map to mark the affected area, or choose to hide the body map

    • If you want to alter the placement you can click the 'x' and the red dot will be removed.

  • Attach media, if applicable

  • Enter treatment details

  • Update the date and time of accident or incident

  • Specify the location

  • Update the staff supervising

  • Click save and approve or send for approval.

If you're creating an incident report involving multiple children, ensure that you click on each child's form at the top of the page and fill out the incident details for each child individually.


Collect Signatures

There are two options: collect signatures on paper or digitally.

Paper Signatures

If collecting signatures on paper, use the toggle to indicate when a staff member or parent has signed. At the bottom of the page, you have the option to upload a file containing the signatures.

Only reports with digital signatures (below) will be shared to the parent app.

Digital Signatures

To add a signature, click Add Signature next to each staff member or parent. They can sign directly on the tablet using their finger or a stylus.

  • Accidents & Incidents: You are required to receive three staff signatures and one Parent/Guardian

  • Home Accidents: You are required to receive two staff signatures & one Parent/Guardian signature.

Reports can be exported and printed as a PDF from the platform. If a report is amended on the platform, signatures must be re-obtained, as the changes will require acknowledgment.

Once the signatures are collected, the accident or incident form will be shared with the parent app.


Export Accident & Incident Reports

  • More > Safeguarding > Accidents & Incidents or Home Accidents > click into report > 3 dots > Export.

These reports must be exported individually, and cannot be exported in bulk.

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