Overview of Finance in the Child Profile
The Finance tab within a child’s profile can be accessed by clicking Finance on their page. This section provides an overview of:
Bank Details
The Child’s Current Plan
Notes Added to the Account
Total Outstanding Amount
Total Billed to Date
Creating an Invoice
Adding a Payment
Viewing Current Invoices or Credit Notes
Top tip: You can also access the Transactions and Payment History pages via the side tab.
How to generate an invoice
Child > Finance > + > Input invoice title > Select invoice month or the invoice period > Calculate.
Top tip: The invoice date & Due date will automatically populate based on your invoice settings.
Invoice Fields Explained
Invoice Title: The name of the invoice (e.g., June 2024).
Select Month: Choosing a specific month will automatically set the Start Date and End Date.
Start date & end date: Select a custom date range for invoicing (useful for non-monthly invoices).
Top tip: For automated average fee and funding calculations to work correctly, select a full month period using the Select Month option.
Invoice number: Automatically generated based on invoice settings but can be manually edited.
Invoice date: Defaults to the current date but can be manually adjusted.
Due date: Determined by pre-set invoice settings (e.g., if set to 6 days, the due date will be 6 days after the invoice date).
Calculate: Clicking this button generates invoice line items based on the child’s profile, considering factors like:
Booking patterns
Funding allocations
Extra items
Discounts
Additional sessions
Top tip: Once calculated, individual line items can be edited, deleted, or manually added by clicking ‘add line item’.