The diary page is home to where you log meals, snacks, nappies, sleeps, bottles, activities & medication administrations in your setting.
Please remember - the diary is linked to the register. Children only appear in the diary once they are timed in.
There are two filters "children timed in for the day" and "currently timed in".
Now, let's break down each category.
Meals & Snacks
The box at the top of the meals section allows you to set the daily menu. You can log breakfast, lunch, and tea (or AM/PM for snacks). When you click the "set" button, it will apply the set menu items to all of the children currently signed into the nursery.
To preset menu items to choose in the dropdown menu, follow these steps:
More > Settings > Menu items > Meal items or Snack items > + Add Item
After clicking "set", scroll below to check the details and update the amount that each child has eaten. When finished, click 'Save’ in the upper right-hand corner. You will see each child’s dietary preference or allergies on the left side.
Nappies, Sleeps & Bottles
Select a Category: Go to the Nappies/Toilet, Sleeps, or Bottles section.
Choose a Child: Scroll down to find children listed under that category and click their name to add an entry.
Or, click "+ Add Child" to include children who are not usually listed under nappies, sleeps, or bottles.
Fill in the Details: Complete the fields for your entry. Add additional notes if needed before submitting.
Medications
Any signed-in children with scheduled medications for a specific time will appear on this Medications tab.
Click 'Administer', input details of the administration, and obtain staff and witness signatures.
You can also administer an Emergency Dose (e.g. Calpol, Epipen) for children without a scheduled dose.
News/Activities
On the activity overview page, you can see the number of children who have completed an activity and their photo permissions.
Log an Activity:
Click on the ‘+ Activity’ button
Select the children in the activity
Input the activity name, time, add comments, and attach and tag children in your photos.
Note: Once you send the diary, parents will only see photos in which their child is tagged.
Manually Send the Diary
Parents will only see their child’s diary once it has been sent by the nursery. This needs to be done once per day, by a room leader, deputy manger, nursery administrator, or manager.
Blossomboard > Send Diary widget > tick the ‘Send’ box > Approve Diary.
Now, parents will receive a parent app notification and/or email informing them of an available diary to view. Parents can refresh their app at any point in the day to see updates of their child.
Automated Diary
You now have the option to choose if you would like your diary to automatically be sent to your parents or if you would like to manually send this at a specific time each day. Please contact our support team if this option is not currently available in your settings.
More > Settings > Parent app > Parent communication > Diary > Edit
Automatic
As soon as you register a child in for the day, the daily diary will be sent automatically to the parent. This will not require a member of staff to approve the diary beforehand. Parents can refresh their app at any point in the day to see updates of their child.
Note: Once activated, you will need to wait until the next day for this to take effect on the platform.
Manual
This option will require a senior member of staff to approve the diary for the children each day. This must be a manager, deputy manager, nursery administrator or room leader.
Note: Please remember if you have children coming in at different times of the day, you will likely need to approve the diary again for the newly signed in children.