Deposits overview

The deposits page provides an overview of all held deposits & deposit activity. The table shows a breakdown of deposit information sorted into different categories: child, date, type, description, amount and invoice status.

To add a new deposit, click on the ‘+ Add Deposit’ button at the top of the page. This will take you to a new page. To create a new deposit you must enter the following information: child name, invoice description, date, amount, and then select from either ‘Add deposit to next invoice’ or ‘Mark as paid’. To view, edit or delete an entry, click on the arrow icon on the right-hand side of the screen.

At the top of the page, there are total calculations of deposits raised, held deposits, refunded deposits, pending deposits and pending refunds. To filter the table to view relevant entries, simply click on the box you would like to view.

When a deposit or refund has first been created and set to be added to the next invoice, it will display as pending.

When the deposit or refund has been added to a draft invoice, it will show as the status in green. If you click ‘Draft invoice’ it will take you to the invoice.

If an invoice containing a deposit is sent and not marked as paid, this will be reflected on the deposit. The invoice number will also be displayed and can be clicked to view the invoice breakdown.

When the deposit has been paid on the invoice or has been marked as paid on the deposits page, this will be reflected in the status.

If an invoice containing a deposit is credit noted, this will be reflected on the deposit. The invoice number will also be displayed and can be clicked to view the invoice breakdown.

To refund a deposit, click the arrow to view the deposit. If marked as paid, you will be able to click the refund button. When clicked, you can choose to add the refund to the next invoice or mark as refunded.

Deposit history can be viewed in each child’s profile. To view this go to Children > Select Child > Booking Pattern > Deposits.

Yes! Click the 3 dots next to the ‘Add Deposit’ button to export the deposit information. Then select a date field, which information you would like to export and the file will be sent to you via email.