Staff Worklog
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The staff worklog tracks the hours that staff members have actually worked. The time entries on the same day are grouped as below:
Work times
Break times
Holidays
Sick leave
Work and break times cannot overlap. Staff leave is displayed on the worklog and exist parallel to shifts (not restricting each other). An ongoing label will show entries that are currently still clocked in.
The total hours for the week are displayed under the staff member’s name.
Workday Overview
Select a day on the staff worklog to view the workday details.
This is a list of work and break activities for the day with total hours and location either logged from the register or manually inputted on this workday.
Staff leave for that day will display on a banner.
Click on the edit button to edit the activities.
The times and location can be edited for each activity. Activities cannot overlap with each other.
As this is a log of actual hours, the selected times can only be in the past.
Delete an activity by clicking the 3 dots. To keep track of why you edited the day, type a comment to appear on the change log.
To add an activity for the day, click the add activity button and select the activity type, times and rooms. To update your changes to the workday, click Save.
Ongoing shifts can be ended from the workday as well as by clocking out from the register. Press the end button in the end time column. Next, select the time and date to end the activity from the pop up.
Shifts across multiple days
A shift can be across multiple days if it is not ended on the same day. On the worklog the card will expand across the days stating the day of the week it started and ended.
On the workday view, ending a shift on a different day to when it started will have an extra field to select the date and the time to end it. This makes it easy to correct the shift end time if someone accidentally forgot to clock out.
A banner will also display on the workday letting you know there are times logged from another day’s entry to help you avoid overlapping times.
Change log
On a particular workday for a staff member, click 3 dots > change log button.
This will display a log of changes made to the activities for the day. If a comment was typed when editing, it will appear on the change log.
Export worklog
3 dots > Export. This will export the worklog as a CSV file.
The data of the working hours can be used for payroll purposes.
Send to: Select the manager or nursery administrator the CSV export should be emailed to.
Breakdown:
Daily: This is the most detailed breakdown showing staff member’s working hours for each day.
Weekly: Working hours are aggregated per week. This is useful to check if people have worked their weekly contracted hours.
Total: Working hours aggregated for the total selected period.
Actuals: A comparison with contracted hours to what was actually worked, highlighting the amount of overtime and undertime.
Staff member: Select either all staff members or a specific staff member that export data should be for.
Report dates: Depending on your breakdown option selected, your export data period can be for months, weeks or days.
📌Top tip: Export both the worklog and rota using the same breakdown and report date to compare the actual and planned working times.