The monthly & yearly occupancy reports provide you with a full-time equivalent (FTE%) breakdown for each month across the year. These percentages are calculated based on the children’s session sets within their booking patterns & do not factor in extra sessions, holidays and absences.
More > Occupancy > Occupancy Report > Type of report: Monthly or Yearly > Select Date > Filter by room or leave blank for all rooms > Generate.
Monthly Occupancy:
Yearly Occupancy:
Once the report has been generated, you will see a bar graph (above) which shows the FTE% for the following:
Monthly view: each week within the month selected
Yearly view: each month within the year selected
📌Top tip 1: You can hover over each week/month & a bubble will be displayed with the month & FTE%.
📌Top tip 2: You can use the arrows either side of the bar graph to view the previous or future months/years & the FTE % will adjust accordingly!
📌Top tip 3: You can click the filters icon to edit any filters for the report!
Below the graph, a complete breakdown will be displayed for each room you have chosen to filter for.
How is the FTE% calculated?
FTE percentages are calculated based on children’s regular booking pattern session sets and do not factor in extra sessions, holidays and absences.
How is the FTE % calculated?
Total opening hours in 1 week x Room capacity = Total available hours
Opening hours in 1 week: 8am - 6pm = 10 hours
10 hours x 5 days open in 1 week = 50 hours = 1 FTE
Room capacity = 10 children
50 x 10 = 500 total available hours
I have 5 children attending full-time (50 hours per week)
Total hours used = 50 hours x 5 children = 250 hours.
The percentage difference between total available hours (500) and total hours used (250) is calculated as follows:
(500-250) / 500 x 100
FTE = 50%
🌟FTE% is rounded to the nearest whole figure.
FAQs:
My occupancy is missing data. What can I do?
Check to see whether your default room moves have been set up!
More > Rooms > Default Room Moves.
Top tip: Once your default room moves have been set up correctly a tick will appear across the top instead of a cross.
For term-time children, check that your Term Time attendance period has been set up with accurate dates.
More > Settings > Attendance periods > Term Time: Set Term Dates.
Now head back over to your occupancy report & see the visible data!