Staff Profile
From the staff profile, you can edit information about the staff member and view their planned leaves.
More > Staff > Staff List > Select a staff member
Details about staff members
In the profile information, there are fields related to staff management:
Payroll number: Input the staff member’s payroll number, which will be seen in various staff exports.
1:13 staff child qualification: Turn this toggle on if the staff member can take responsibility for more children of certain age groups (specified in the nursery settings: More > Settings > General). In the staff rota, you can set a ratio between 1:8 and 1:13 for the staff member’s shift which will impact the default staff-child ratio and the staff required for the time and room.
Contracts
From the Contracts tab, you are able to create new contracts or view contract history.
To create a new contract, click '+ Add Contract'. You can find additional details in our Staff Contracts article.
The Staff Profile contains many confidential details. It can only be viewed by a manager's access level and staff members can only see their own profile. They can not amend any details.
Manage Staff Leave
From the Leave tab, view the staff member’s holidays and sick leave within a date range. Click the 3 dots to edit or delete leave.
Select + Add Leave. After selecting the leave type and date range, those days will appear for the leave times to be inputted. From the 3 dots you can add multiple times to a day. To save time, you can click 'Copy to all' to apply those times to every day within the selected time frame.
A banner will indicate if there is existing leave on the same day from a different leave entry.
📌Leave times cannot overlap with each other.
On the right-hand side of the Leave tab in the Staff Profile, you will notice a pop-up! Here, you can add annual leave entitlement.
To add a leave entitlement note:
Add note > select the annual leave period (1st Jan - 31st Dec) > add the staff members annual leave entitlement in hours, 180 hours > save note.
This will provide a record of each staff member's leave entitlement.